Marriage Documents Process

The couple should have filled in their details on the Cognito Form “Marriage Request Form” (available here) 

When a form is completed, an email notification comes through to admin@hunterbiblechurch.org with a copy of the completed form

Using the information in the form, complete the following documents - taking care with spelling and ensuring all required fields are filled out. If there is missing information, contact the couple via email (on the form) to request the additional information before printing documents.

Notice of Intended Marriage (NOIM)

“Notice of Intended Marriage” - available here or in the folder “Marriage Documents” on the Admin Google drive

    1. Follow instructions provided on the form to fill fields out correctly

    2. Double check spelling of names to ensure they match what was filled out in the form by the couple

    3. If bride or groom was born in NSW record the town or suburb of their birthplace as well as the state

    4. Leave the signature fields blank

    5. For “Qualification” of witness, put “AUTHORISED CELEBRANT” - but leave date blank 

    6. Date notice received (#18 on form) leave blank. Will be signed by celebrant when the form is completed with the bride and groom

    7. Rites used = “RITES OF THE FELLOWSHIP OF INDEPENDENT EVANGELICAL CHURCHES” 

    8. Tick boxes for Party 1 and Party 2 for “Have you given the document referred to in subsection 42(5A) of the Act to the parties?” (this is sent automatically when they fill out the form) 

    9. Celebrant Numbers are:

      GREGORY JAMES LEE (N28127)

      DAVID MALCOLM MOORE (N28128)

      SAMUEL JAMES HILTON (N28129)

      RICHARD KEITH SWEATMAN (N28126)

      DAVID BRUCE ALLEN (N28733)

      DAVID JOHN ROBERTSON (N30146)

      ANDREW JAMES HORSFIELD (N30573)

      SCOTT BETLAND CURTIS (N30806)

      STUART CHARLES HARRISON (N32590)

      SAMUEL GEOFFREY JOHN TALBOT (N33098)

    10. Save completed document as a PDF with couples name in the folder “Marriage Documents” 

    11. Print 2 copies of the document (not double sided) 


Official Certificate of Marriage & Declaration of No Legal Impediment to Marriage

“Official Certificate of Marriage” and “Declaration of No Legal Impediment to Marriage” - available here or in the folder “Marriage Documents” on the admin Google drive 

    1. Follow instructions provided on the form to fill out fields correctly

    2. Double check spelling of names and information to ensure it matches the form

    3. Declaration of no legal impediment to marriage - leave “declared on (date)” field blank

    4. Leave signature fields blank + Witnesses to marriage (this doc is filled out on the wedding day) 

    5. Save as Word Document and PDF with couples names to admin folder “Marriage Documents” 

    6. Print off 2 copies on 200gsm (thick) paper - back to back


Decorative Marriage Certificate

Decorative Marriage Certificate Template - available on admin Google drive in the folder “Marriage documents” (linked here)

    1. Fill out the fields, ensuring all alignment remains the same:
      Full Name of Celebrant
      Location of Wedding Ceremony, Suburb, State
      Rites should say “Rites of the Fellowship of Independent Evangelical Churches”
      Date of Marriage 

    2. Print off the template onto a blank piece of paper

    3. From the locked brown cupboard, get a blank marriage certificate. 

    4. Place the printed template on top of the marriage certificate and hold up to the light to make sure the respective fields align correctly 

    5. If alignment needs no adjusting, print template onto Marriage Certificate (place marriage certificate face down in the bypass tray). 

    6. If any mistakes are made, the certificate number needs to be noted in the Marriage Registry (hard copy folder where all our marriage documents are filed), with a note that the certificate has been destroyed. Then shred the certificate.

Once all forms/certificates are printed:

  1. Place into a white A4 envelope labeled with couple’s name: 

    1. 2x copies of Notice of Intended Marriage 

    2. 2x copies of “Official Marriage Certificate” (printed on 200gsm paper) 

    3. 2x copies of “Declaration of No Legal Impediment to Marriage” (printed on heavy paper)

    4. 1x copy of Decorative Marriage Certificate 

  2. Put the white envelope full of documents in the locked cupboard in the office.

  3. In the locked cupboard is a white folder which is the Marriage Registry. Fill in a new row of the table in the folder with the number from the back of the decorative marriage certificate and details of the couple getting married and the celebrant

  4. Email the Marriage Celebrant to let him know that the documents are ready and are in the locked cupboard at the hub. 


After the date of marriage:

  1. Set a reminder to check with the Minister that the documents have been completed and send off One copy of the ‘Official Certificate of Marriage’, ‘Notice of Intended Marriage’ and the ‘Declaration of no Legal Impediment of Marriage’ to

NSW Registry of Births, Deaths and Marriages

GPO Box 30

Sydney

NSW 2001


2. Then file the remaining copies of the ‘Official Certificate of Marriage’, ‘Notice of Intended Marriage’ and the ‘Declaration of no Legal Impediment of Marriage’ in the folder in the locked cupboard.

3. If the decorative marriage certificate is still there, email the couple and let them know that they can collect it from the GS office when they’re ready.

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