We do hire out our venues both to members of our church family as well as members of the public. We ask that all queries go to admin@hunterbiblechurch.org

Here are some principles that we want to hold on to as we hire out our venues:

  • We want to maintain spaces that are useful for ministry, and gospel ministry is our first priority

  • We want our church family to be able to celebrate their life events in church spaces, because it’s their space but also because it’s a great opportunity to invite friends and family to come to church

  • We want people from outside church to have a really great experience of dealing with us

The process:

  1. Check the master calendar and the venue bookings calendar for availability

  2. Send through associated costs and hire conditions (linked below)

  3. If they wish to proceed with hiring the venue, get them to fill out the venue hire form to finalise their booking (linked on the venue hire costs docs)
    HBC member fees for private event (e.g., birthday party)
    HBC member fees for weddings and other Christian events
    HBC member fees for funerals
    Non-member hire fees
    HBC members wanting a wet weather option for their events (read this before proceeding with booking; slightly different procedures apply!)

  4. Place booking in the venue bookings calendar

  5. Calculate their hire fee and confirm with hirer. Email finance@hunterbiblechurch.org so they can invoice the hirer.
    Note: If they’re wanting to book a wedding on a small budget and need to lower the price, we LOVE being able to do this for them. Get them in touch with your admin team leader.

  6. Talk to Debbie about booking any extra cleaning services

  7. Contact hirer to see if they need an orientation to how to unlock and lock up the venue; organise one if required

  8. After event, contact finance@hunterbiblechurch.org to process the return of their bond

Other notes:

  • If someone external to church is wanting to hire the venues, just double check with your admin team leader (Jocelle/Debbie/Dave)… there might be some extra things to consider

  • There’s some extra administrative steps to do with processing wedding documents if you’re booking a wedding! More of that in a separate blog post.

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