Tabled to the HBC Safe Ministry Committee: August 2025

 

Site Map

 

Evacuation Equipment

The evacuation equipment shall be stored in the kitchen 

 

Alarm

When an emergency alarm sounds, the priority shall be to

  1. Evacuate all people to the Evacuation Point

  2. Conduct a sweep to check that no people are left inside, if safe to do so.

The following personnel will be responsible for the following activities.

 

Evacuation Roles and Responsibilities

Chief Warden

Oversees and controls whole site response

The Chief Warden shall

  1. Take charge of Site and announce to attendees:

“The fire alarm has sounded. We are going to evacuate through the nearest fire exit and meet at the Emergency Evacuation Point on King Street. 

(if there is a Kids Program running…)

The kids team will be evacuating your children and they will meet you at the Emergency Evacuation point”

  1. Identify/appoint Fire Warden 1 (Foyer and Auditorium), and Fire Warden 2 (if there is a Kids Program running)

  2. Ensure the Fire Wardens are aware of their responsibilities

  3. Wear the white hat and vest and megaphone

  4. Take lead at the Emergency Evacuation Point 

  5. Communicate to parents “The kids team is conducting a roll call and we will let you know when you can collect your children”

  6. Communicate to attendees to remain at the Emergency Evacuation Point, clear of the building entrance, until emergency services arrive in order to keep the building entrance clear of pedestrian traffic and minimise vehicle traffic on King St.

  7. Liaise with Fire Wardens once the site is cleared, and delegate to appropriate persons to conduct a search for any missing persons if it is safe to do so.

  8. Communicate with Emergency services when they arrive.

  9. If the fire alarm is likely to be a false alarm or minor issue (e.g. burnt toast) then encourage people to stay at the Emergency Evacuation Point so that people can re-enter the building when the all-clear has been given. If however fire/smoke is evident and it is highly unlikely that re-occupation of the building is to occur in the near future, people should be allowed to disperse provided this will not impede Emergency services personnel or vehicles. 

  10. Communicate with all people on site that they may return to site once the all clear is given. 

 

Fire Warden 1: Foyer + Auditorium

Core Responsibility: Oversee evacuation and then do a site sweep of their area

Fire Warden 1 shall

  1. Wear the fire warden vest and hat, stored in the kitchen.

  2. Determine the best Auditorium exit points. 

  3. Instruct people to use those exits to move to the Emergency Evacuation Point directly and not collect children. e.g. “The kids team is taking your children to the Emergency Evacuation Point”

  4. Conduct a sweep to check there are no persons in the Auditorium, Kitchen, Kids areas, store rooms and bathrooms (if safe to do so). If there is no kids program and no Fire Warden 2, conduct a sweep of all rooms. 

  5. Report back to the Chief Warden that the area has been cleared and await further instruction.

 

Fire Warden 2: Kids Areas 

Core Responsibility: Oversee evacuation and then do a site sweep of their area.

Fire Warden 2 shall:

  1. Wear the fire warden vest and hat, stored in the Kitchen

  2. Oversee the evacuation of all the Kids areas 

  3. Ensure all personnel have been evacuated from the Kids areas.

  4. They shall notify all Kids Team leaders to 

    1. Evacuate all children to the Emergency Evacuation Point

    2. Bring rolls of children attending

    3. Conduct a roll call at the Emergency Evacuation Point

    4. Coordinate orderly collection of kids by parents

  5. They shall liaise with the Team Leaders and report any missing children to the Chief Warden

 

Sunday Church

The Chief Warden shall be the City Campus Director, or (if not on site) the most senior member of staff, or their delegate.

Fire Warden 1 shall be the Service Area Leader (or their delegate)

Fire Warden 2 shall be the Kids Area Leader (or their delegate)

 

Women’s Growth Group

The Chief Warden shall be the Day Leader of Women’s Growth Group, or (if not on site) the most senior member of staff, or their delegate.

Fire Warden 1 shall be a Women’s Growth Group Leader appointed by the Chief Warden.

Fire Warden 2 shall be the Little Buds Team Leader (or their delegate)

 

General Events 

The Chief Warden shall be the most senior member of staff, or their delegate.

Fire Warden 1 shall be appointed by the Chief Warden.

Fire Warden 2 shall be appointed by the Chief Warden.

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